Guide to a perfect Texas office relocation
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Organizing an office relocation is not always easy. There is a lot of fragile electronics and bulky furniture involved, as well as confidential paperwork you need to transfer to the new location. Because office moves are more complex than household relocations, it’s a good idea to hire Spyder Moving and Storage to help you. Relocating your office with minimal downtime and delays is crucial, so why not have moving experts handle it? If you want to do it yourself, partially or completely- we’re sharing a handy guide to a perfect Texas office relocation. Check out our tips and make your office move seamless!
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A perfect Texas office relocation consists of several steps. You want to organize and plan everything in great detail, so you can be prepared for any potential problem that might pop up. When it comes to moving your office with dependable long distance movers, here’s what you need to do:
- Plan your Texas office move in detail
- Hire commercial movers early
- Be careful when packing office equipment
- Plan ahead how you’ll handle confidential paperwork
- Label all the boxes
Plan your Texas office move in detail
Making a detailed plan for your office relocation is essential if you want the process to run smoothly. Because of that, it’s important that you plan out your move on time. Start planning your office relocation as soon as you find out about it or decide to move. That way, you’ll have plenty of time to hire movers and take care of packing the office equipment properly. Hiring movers and packers is an important step when planning your office relocation. To make sure everything runs seamlessly, try to plan out how your new workspace is going to look and where all the furniture will go. That way, unpacking after the move will be much faster.
Hire commercial movers early
Hiring movers as early as 8 weeks before your Texas office move is very important if you want to relocate with minimal downtime. Experienced commercial movers will plan out your relocation from start to finish and take care of all the hard work. However, it’s important to choose reliable movers. With the number of scammers that are lurking around, you need to be extra careful when you plan to move your expensive office equipment.
The first thing you need to do before you hire movers is to check whether or not the company is registered with the FMCSA. All genuine moving companies are registered and verified. If the movers you want to hire don’t have their USDOT number, skip them. Fraudulent movers also often offer unrealistically low moving estimates. Because of that, it’s important to get moving quotes from several companies and decide which one offers the best service-to-price ratio.
Be careful when packing office equipment
If you decide to pack your office equipment on your own, you need to be very careful. The electronic devices most offices use are very fragile and easily damaged if you don’t handle them properly during the move. The key is to use a lot of protective materials so your electronics have enough cushioning to absorb any bumps that might occur during the ride from your old workspace to the new one. Make sure to buy enough bubble wrap, packing paper, and Styrofoam peanuts to protect all the devices thoroughly. You want to put padding on the bottom of each box before putting in your electronics which you also wrapped in plenty of bubble wrap. You also want to top off each box with packing peanuts before taping it shut. It is essential that you use new and sturdy boxes to avoid any mishaps.
When it comes to packing office furniture, you have a few options. You can try to disassemble the desks and chairs carefully if that’s possible and re-assemble them after the move. However, your best option might be to sell your current office furniture and buy new one for the new office.
Plan ahead how you’ll handle confidential paperwork
Paperwork is another nuisance you need to tackle when moving your Texas office. Because offices are usually where you keep all your confidential documentation, you should be cautious when moving it to a new location. Firstly, it might be redundant to move all your paperwork. So, try to get rid of any documents you no longer need. Old contracts, tax receipts, or any other type of documents need to be properly disposed of. It’s best to use a paper shredder to make sure no one can take advantage of the confidential information that might be on them.
As for the actual paperwork you decide to move, you need to make sure it’s secure. If there’s a piece of advice from our guide to a perfect Texas office relocation you should take with you – it’s that safety should always come first! You can put the paperwork in a drawer that has a lock, lock it and then pack it securely for the move. Keep the key with you during the move. That way, it’ll be safe, and you’ll have less unpacking to do after the move – win-win!
Move your Texas office simply and effectively with reliable commercial movers by your side
Moving your office will be fast and effective with dependable movers by your side. Having professionals handle all the complexity of a commercial move is very helpful. Your business will be at the new location with minimal downtime, and that’s crucial to avoid financial losses. With our guide to a perfect Texas office relocation and skillful hands of experienced commercial movers, your office move will be guaranteed success. Happy relocation!
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